Privacy Policy

1. Information We Collect

We collect the following types of information:

• Account Information: Name, email address, phone number, company name
• Employee Data: Names, addresses, contact details, employment information, payroll data
• Payment Information: Billing address, payment method details (processed securely by our payment providers)
• Usage Data: How you interact with our platform, IP addresses, browser type, device information

2. How We Use Your Information

We use your information to:

• Provide and maintain our payroll and HR services
• Process payroll, generate reports, and ensure compliance with Philippine labor laws
• Communicate with you about your account and our services
• Improve our platform and develop new features
• Comply with legal obligations and prevent fraud

3. Data Sharing and Disclosure

We do not sell your personal information. We may share your data with:

• Service Providers: Application hosting (Vercel), API compute (Fly.io), managed database (Neon), SMS delivery (Semaphore), and banks and e-wallet providers that receive payments
• Government Agencies: When required by Philippine law (e.g., BIR, SSS, PhilHealth, Pag-IBIG)
• Legal Requirements: To comply with court orders or legal processes

4. Data Security

We implement industry-standard security measures to protect your data, including:

• TLS encryption for all data in transit
• Encryption at rest on our managed database
• Role-based access controls
• Managed infrastructure providers responsible for patching and physical security

5. Your Rights Under the Data Privacy Act

As a data subject, you have the right to:

• Access: Request a copy of your personal data
• Correction: Update or correct inaccurate information
• Erasure: Request deletion of your data (subject to legal retention requirements)
• Portability: Receive your data in a machine-readable format
• Object: Object to certain processing of your data
• Withdraw Consent: Withdraw consent for data processing (where applicable)

6. Data Retention

We retain your data for as long as your account is active or as needed to provide services. Payroll and employee records are retained for 10 years as required by Philippine labor laws and BIR regulations.

Website enquiries: when you send a consultation request from our website, we keep your name, email, company and message so we can reply. We delete a request 12 months after its last update (when it arrives, when we deal with it, or when we reopen it to follow up), or sooner if you ask us to. To make sure the form is not abused, we also keep a one-way code made from your internet address (never the address itself) and use it only to limit how many requests can be sent.

7. Cookies and Tracking

We use cookies and similar technologies to improve your experience, analyze usage, and provide personalized content. You can control cookies through your browser settings.

8. International Data Transfers

Your data is processed by managed infrastructure providers located outside the Philippines. The Data Privacy Act permits cross-border processing where appropriate safeguards are in place, and we will confirm current processing regions in writing on request. See our security page for the current list of subprocessors.

9. Children's Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes via email or through our platform.

11. Contact Us

For questions about this Privacy Policy or to exercise your data rights, contact our Data Protection Officer: