StaffSuite Asia vs. Spreadsheets

Why companies working with remote contractors in the Philippines move their agreements and payments off spreadsheets.

Side by side

What changes when you move off a spreadsheet

Feature

Spreadsheets

StaffSuite Asia

Setup

Build and maintain the sheet yourself

Set up with you during a consultation

Contracting

Generic templates, signed by email or not at all

An independent contractor agreement written for Philippine law, signed in StaffSuite

Staff list

Copied between tabs and files

One staff list, added by hand or from a CSV file

Payment records

A row you hope is up to date

Every payment recorded with its status and transfer reference

Contractor access

Remittance details emailed by hand

Contractors see their own payments and agreement, any time

Sending payments

One transfer at a time from your own accounts

Record a pay run; we send each payment to GCash, Maya or a bank account

Audit trail

No change history

Every status change recorded with who made it and when

The hidden costs of spreadsheets

What paying contractors from a spreadsheet really costs

Time spent

Spreadsheets

Hours per pay cycle on transfers and reconciliation

StaffSuite Asia

One pay run per cycle

Time back each cycle

Transfer fees

Spreadsheets

A wire or transfer fee for every contractor

StaffSuite Asia

$9 per active contractor per month, no StaffSuite fee per payment; US dollar payments at a disclosed 1.25% spread

Predictable cost

Contractor questions

Spreadsheets

"Where is my payment?" messages every pay day

StaffSuite Asia

Contractors see each payment and its status

Fewer interruptions

What this actually adds up to

It depends on how many people you pay, how you pay them today, and how much reconciling you do by hand. We will work it out with your own numbers during the consultation rather than quote you a figure here.

Switching is easier than you think

We set it up with you

Export your list

Save your contractors’ names and mobile numbers or emails as a CSV file

Import to StaffSuite Asia

Upload it with our template; each contractor gets a link to join

Contractors join

They add where they want to be paid and sign their agreement

Pay your team

Record a pay run; during early access our team sends each payment by hand

We set up your account with you during the consultation.

Ready to move off the spreadsheet?

Tell us who you work with and how you pay them today.

Schedule a consultation